Emergency Preparedness
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Emergency Preparedness Overview
The Sunshine Coast School District is committed to providing a safe and secure learning environment for all students.
As part of our ongoing safety measures, schools regularly participate in emergency drills, including earthquake drills and fire drills.
Emergency Supplies
Each school site maintains emergency and first aid supplies to support students and staff in the event of an emergency. These supplies include:
Preparedness for Various Emergencies
Beyond natural disasters, our schools are also equipped to respond to a range of potential risks and threats, including health-related issues and security concerns.
Safety Regulations & Response Coordination
The school district has established a number of regulations to help maintain a safe environment. To review these regulations, please visit: District Regulations.
Our response to any emergency will depend on the specific situation. All responses will be coordinated with local emergency services and support agencies, including:
- RCMP
- Local Fire Departments
- Coastal Health
- Ministry of Children and Family Development
- Sunshine Coast Regional District (SCRD) – Emergency Response Program
We remain committed to ongoing collaboration with these partners to ensure the safety and well-being of our students and staff.
Emergency Contact Information
Phone: 604.885.2266
Gibsons – 604.885.6870 | GDVFD
Roberts Creek – 604.885.6871 | RCFD
Halfmoon Bay – 604.885.6872 | Halfmoon Bay Fire Department
Egmont – 604.885.2555 | Egmont District Fire Department
Sechelt – 604.885.7017 | secheltfiredepartment.ca/
Pender Harbour – 604.883.9011 | penderharbourfire.com/
Gibsons Health Unit
Phone: 604.984.5070
Sechelt Health Unit
Phone: 604.885.5164
Pender Harbour & District Health Centre
Phone: 604.883.2764
Phone: 877.387.7027 | Email: MCF.CorrespondenceManagement@gov.bc.ca
Local Offices
Gibsons – 604.886.5525
Sechelt – 604.740.8900
Helpline for Children – 310.1234 (no area code needed)
Emergency Preparedness
In the event of an emergency or natural disaster, the Sunshine Coast School District will respond in coordination with the Sunshine Coast Emergency Program to ensure the safety and well-being of students and staff.
To better understand emergency response procedures, please view the Program Flow Chart. While not explicitly indicated, SD46 is included as part of “Local Government” in the top section of the chart.
The Sunshine Coast Emergency Program regularly monitors our emergency readiness and facilitates simulated drills to enhance preparedness.
For more information, visit Emergency Management BC.
Emergency Preparedness Week
Every May, Emergency Preparedness Week encourages Canadians to reflect on and improve their readiness for major emergencies. Here are a few steps to help you get started:
✅ Stock Up on Water – At least 4 litres per person per day for a minimum of 3 days.
✅ Emergency Food Supply – A minimum 3-day supply of non-perishable, ready-to-eat foods. Don’t forget pet food if you have animals.
✅ Gather Essential Emergency Supplies:
- First Aid kit
- Flashlight with extra batteries
- Battery-powered radio
- Work gloves
- Personal sanitation supplies (garbage bags, moist towelettes)
- Whistle
- Dust mask
Keep all supplies in one easily accessible location.
✅ Create a Family Reunification Plan:
- Determine a meeting location in case of separation.
- Identify who will pick up your children from school if you are unable to do so.
- Discuss and practice the plan with your family.
The most important step is to start today.
For additional preparedness resources, visit:
School Preparedness
Schools have established comprehensive procedures to handle a wide range of emergencies, from minor incidents to major crises. These procedures are regularly updated, and specific critical incident intervention protocols have been developed to ensure an effective response.
In the event of a major emergency, schools are prepared to care for students until parents or guardians can safely reach them.
How You Can Help in an Emergency
If a major emergency occurs, we ask for your cooperation in the following ways:
🚫 Do not call the school. Phone lines must remain open for emergency communication.
🚶♂️ Walk, do not drive, to the school. Roads and entrances must be clear for emergency vehicles.
👨👩👧 Student Release Procedures:
- A student will only be released to a parent, guardian, or an emergency contact designated by the parent.
- The designated individual must check in at the office or Command Centre to sign the child out.
- Ensure your emergency contact information is current with the school.
📻 Stay Informed:
- Tune in to local radio stations for emergency updates.
- Check the school district website for critical notices and instructions.
🏡 Prepare at Home:
- Discuss emergency plans with your family.
- Ensure your home and vehicle are equipped with emergency kits.
🔗 Home Emergency Kit:
Vancouver Coastal Health recommends that each household have at least three days’ worth of emergency supplies. For a detailed checklist, please visit: Emergency Kit Information.
Drills Overview
Overview of our drill procedures:
– Provincially Mandated Drills: Each school year, we conduct two lockdown, three earthquake, and six fire drills per site. More information about drill frequency can be found in the provincial guidelines here (see Page 12).
– Developmentally Appropriate Practice: Drills are intended for practice, and we present them to students in ways suited to their developmental level.
Drills explained:
- The fire drill involves an evacuation of the building to a designated muster station and the taking of attendance in a timely manner.
- Our earthquake drill involves a simulated announcement that signals the students to drop, cover, and hold – and count to 60. For more, visit ShakeOut BC.
- The lockdown drill allows us to practice what to do in a situation when there is an active threat inside a school.
To further clarify the types of emergency situations we prepare for:
– Lockdowns: Activated only if there is an active threat inside a school. In this situation, staff secure rooms, halt all activities, and students are kept in classrooms in a safe position and remain quiet.
– Shelter-in-Place: Initiated for external hazards (e.g., wildlife, environmental or weather events) that require students and staff to remain indoors while continuing regular activities.
– Hold and Secure: Used for security concerns outside the school (in the neighbourhood or surrounding area). Staff bring everyone inside, lock exterior doors, and close blinds, but activities inside the school continue as usual.
We do not publish the exact times of our drills but teachers receive advance notice so they can prepare their class for them. Drills help to create muscle memory and are important to practice. Any discussions that parents/caregivers might have with their children about drills are helpful for shared understanding.
Here is a parent resource about how to talk to kids about these kinds of drills: How to Talk to Kids About School Lockdown Drills – An Age by Age Guide
Safety and Security Information
We strongly encourage parent participation and presence in our schools. To maintain a safe and secure environment for all students and staff, we ask that visitors follow these procedures:
✅ Check in at the school office upon arrival during the school day.
✅ Be prepared to identify yourself. If a staff member asks for your name and reason for being on school grounds, please understand that they are fulfilling their responsibility to keep students safe.
These measures help ensure a secure learning environment for everyone. Thank you for your cooperation and commitment to school safety.
Supporting Children and Youth During Severe Natural Events
Supporting Children and Youth During Severe Natural Events is a resource provided by the BC Ministry of Education and Child Care with suggestions and links to other resources to consider in responding to the mental health and wellbeing needs of those affected by severe weather-related events.
Supporting Children and Youth During Severe Natural Events:
Severe natural events include hurricanes, earthquakes, tornadoes, wildfires, tsunamis and floods, as well as extreme weather events such as blizzards, droughts, extreme heat and windstorms. These events can lead to many adversities for children and families, including displacement, loss of home and personal property, changes in schools, economic hardship, loss of community and social supports, and even the injury and death of loved ones.
Tragic or traumatic occurrences can alter a person’s sense of security. We know that children may be upset or have questions about what has taken place. The first and most important support for children and youth is their family. Below, is a list of ways that we can work together to create a safe environment for children and youth during difficult times.
Be reassuring. Children take their emotional cues from the significant adults in their lives. Your reactions are most important. Recognize that some children may be concerned about something bad happening to themselves, family or friends. Explain to them the safety measures in place and reassure them that you and other adults will take care of them.
Be a good listener and observer. Let children guide you to learn how concerned they are or how much information they need. If they are not focused on the tragedy, do not dwell on it. However, be available to answer their questions to the best of your ability. Young children may not be able to express themselves verbally. Pay attention to changes in their behaviour or social interactions.
Monitor the news. Images of a disaster or crisis event can become overwhelming, especially if watched repetitively. Young children may not be able to distinguish between images on television and their personal reality. Older children may choose to watch the news but be available to discuss what they see and to help put it into perspective.
Emphasize people’s resiliency. Help children understand the ability of people to come through a tragic event and go on with their lives. Focus on children’s own competencies in terms of how they previously coped in their daily life during difficult times. In age–appropriate terms, identify other critical incidents from which people, communities, or countries have recovered.
Highlight people’s compassion and humanity. Large–scale tragedies often generate a tremendous outpouring of caring and support from around the country and world. Focus on the help and hopeful thoughts being offered to those affected by other people.
Maintain as much continuity and normalcy as possible. Allowing children to deal with their reactions is important but so is providing a sense of normalcy. Routine family activities, classes, after-school activities, and friends can help children feel more secure and better able to function.
Spend family time. Being with family is always important in difficult or sad times. Even if your children are not significantly impacted by this tragedy, this may be a good opportunity to participate in and appreciate family life. Doing things together reinforces children’s sense of stability and connectedness.
Ask for help if you or your children need it. Any tragedy can feel overwhelming for families directly affected, particularly those who have lost loved ones. Staying connected to your community can be extremely helpful. It may also be important to seek additional support from a mental health professional to cope with overwhelming feelings.
Communicate with your school. Children directly impacted by the event may be under a great deal of stress that can be very disruptive to learning. Together, parents and teachers can determine what extra support or leniency students need and work with parents to develop a plan to help students.
Be aware of your own needs. Don’t ignore your own feelings of anxiety, grief, and anger. Talking to friends, family members, religious or cultural supports and mental health counsellors can help. It is important to let your children know that you are sad. You will be better able to support your children if you can express your own emotions in a productive manner. Get appropriate sleep, nutrition, and exercise.
Informed by resources from:
Association of Chief Psychologists of Ontario School Board Psychological First Aid – National Child Traumatic Stress Network
Strategic Interventions – Points to Consider
1. Individuals closest to Ground Zero and others in the Impact Zone who are experiencing fear and hopelessness need to be grounded to circumstances they have control over. Instead of focusing on very broad issues (e.g. “what is wrong with the world and how do we fix it?”), the focus should be on micro–interventions and realities such as emphasizing safety in the local area:
a. Make sure families are wrapping around overwhelmed children and youth.
b. Expect some regressive behaviour.
c. Restate school safety protocols to students and staff.
d. Monitor media and social media exposure and show an interest in what students are seeing and posting themselves.
e. Be prepared to engage in impromptu child and youth-initiated conversations.
f. Model calmness.
g. Be visible. School personnel intentionally connecting with students reduces anxiety.
h. Students may be gathering more after school hours to maintain a sense of connection. Leaving the school open, for as long as possible, during this critical period will contribute to lowering anxiety.
2. Parents and caregivers may need to be reminded that a child who appears to be overreacting may in fact be so overwhelmed with personal issues that the societal anxiety has simply “pushed them over the edge”. This is an important time to have meaningful conversations about resolvable issues to bring relief. Also, prompting the child’s favourite aunt, uncle, brother, sister, grandparent, etc. to make contact can help to increase that sense that at least “we are all right!”
Additional Resources:
Anticipating that students may have a reaction to a severe natural event, we have collected some resources available for parents and educators that could be helpful in responding to children’s concerns.
- The National Child Traumatic Stress Network (NCTSN)
- Emergency Management BC – Staying Safe and Healthy in an Emergency
- Canadian Mental Health Association
- First Nation Health Authority – Recognizing and Resolving Trauma in Children During Disasters
- Red Cross
- Flood Specific: PrepareBC Flood Guide
- NCTSN Flood Response
- Health Emergency Management – BC Mental Health and Wellness Recovery Toolkit
- BC Teachers’ Federation – Supports and resources for members affected by flooding and severe weather
Inclement Weather Procedures
Please visit our dedicated INCLEMENT WEATHER page for more information regarding our procedures and communications plan for extreme weather events.
Violent Incident Response Plan
ERASE VIOLENCE/ EMBRACE COMPASSION: BC Ministry of Education’s School Safety Website
Violent Threat Risk Assessment (VTRA) Fair Notice Letter for students, staff, and families
- Lockdown – A lockdown procedure protects staff and students from a threat inside the building such as an intruder. Activating lockdown quickly will potentially save lives, reduce injuries and will assist police and other emergency responders in dealing with the situation effectively. The RCMP may also call a lockdown procedure if an incident is occurring within the direct vicinity of the school and it is unsafe to release the students.
- Room Clear – is an action initiated by a teacher or supervising adult to send students out of a room away from a potential threat. Students will be sent to a designated safe area, which may differ depending on the situation.
- Community Threat Assessment Agreement – establishes a community protocol for dealing with high-risk student behaviour.
Current partners in the agreement include – Ministry for Child and Family Development, Child and Youth Mental Health, School District 46 and the Sunshine Coast RCMP.
Medication and Emergency Treatment at School
If your child requires medication during the school day, including emergency treatments such as EpiPens, specific protocols must be followed.
- EpiPens: Students should carry their EpiPen at all times. If possible, provide a second EpiPen to be stored in the school office.
- Other Medications: All other medications must be stored in the school office. Do not send any medication in a child’s backpack or lunch kit.
The school collaborates with families and the Public Health Nurse to ensure student safety. A safety plan must be in place before school staff can administer any medication. Parents are welcome to come to the school and administer medications themselves if a completed doctor’s form is not on file.
If your child has a life-threatening medical condition (e.g., anaphylaxis, seizure disorder, asthma, diabetes), please schedule a meeting with the principal at the beginning of each school year to review their emergency plan.
Parents must complete the Request for Administration of Medication Form.
Traffic Safety
Traffic safety is a priority, especially during busy drop-off and pick-up times before and after school. Please follow these guidelines to help keep students safe:
🚗 Drive with extra caution, especially in severe weather conditions.
🚸 Slow down and stay alert near schools.
- School zone speed limit: 30 km/h.
- Do not pass school buses when their red lights are flashing—children may be loading or unloading.
🛑 Follow proper drop-off procedures.
- Have children exit on the curb side to avoid stepping into traffic.
- Encourage children to cross at designated crosswalks or stop signs—no jaywalking.
- If unsure about your school’s drop-off procedure, please contact the principal for guidance.
🚶♀️ Reduce traffic congestion. Whenever possible, consider walking, biking, or using scooters to get to school instead of driving.
For more road safety tips, visit our Active Travel page.