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Board Meeting Schedule

Board Meetings 2021 - 2022

School board meetings are typically scheduled for the second Wednesday of each month during the school year, with occasional exceptions due to scheduled school breaks and statutory holidays. All public board meetings start at 7:00 PM and are typically held at the School Board Office at 494 South Fletcher Road in Gibsons, BC.

Regular Board Meetings

Public Board Committee Meeting Schedule

The board’s public committee meetings, including Committee of the Whole, Operations Standing Committee and Education Standing Committee, are typically scheduled for the fourth Tuesday of each month during the school year, with occasional exceptions due to scheduled school breaks and statutory holidays. Meetings are typically held at the School Board Office, located at 494 South Fletcher Road in Gibsons, unless otherwise noted.

Operations Standing Committee

Committee Chair: Trustee Haines | Appointed Trustees:Trustee Leech,Trustee Ste. Marie, and Trustee Amaral



Terms of Reference: The Operations Standing Committee shall discuss, review and make recommendations on governance issues including the annual budget consultation and development; the long-range facilities plan and on facility use; personnel; sustainability; and transportation services. Local government land-use and planning referrals that are significant to board operations will be reviewed when community consultation is needed and timeframe for feedback permits. Trustees appointed to the committee will serve as members of the Joint Use Committee, unless otherwise appointed by the chair.

Committee of the Whole



Committee Chair: Chair Amaral | Appointed Trustees: All

Terms of Reference: The Committee of the Whole shall consider board orientation and evaluation; review existing policies and consider amendments or new policies to enhance the effectiveness of Board governance as a standing item; strategic planning and public consultation; appeals bylaw review and review school calendar and school growth plans each year. The Committee of the Whole shall act as the Audit Committee for the school district. The Committee of the Whole is also the forum where the Board as a whole may discuss emerging issues in the structure and planning of provincial education and educational organizations and authorities, e.g.: BCPSEA, BCSTA or Ministry of Education consultations or initiatives

Education Standing Committee



Committee Chair: Trustee Girard | Appointed Trustees:Trustee Hampvent, Trustee Ruth and Trustee Amaral

Terms of Reference: The Education Committee shall review and consider the governance of education issues including curriculum; programs; student assessment; and student achievement.

Past Meeting Agendas and Minutes

Regular Board Meetings (2020-2021):

*NOTE: The November meeting is scheduled a week early due to Remembrance Day falling on the regularly scheduled date.

Public Board Committee Meeting Schedule

(2020-2021)

The board’s public committee meetings, including Committee of the Whole, Operations Standing Committee and Education Standing Committee, are typically scheduled for the fourth Tuesday of each month during the school year, with occasional exceptions due to scheduled school breaks and statutory holidays. Meetings are typically held at the School Board Office, located at 494 South Fletcher Road in Gibsons, unless otherwise noted.

Ad Hoc Equity Committee

(2020-2021)

Committee Chair: Vice-Chair Hampvent |Appointed Trustees: Trustee Leech, Trustee Ste. Marie and Student Trustee Grunenberg

Terms of Reference: The committee shall develop a policy outlining the board’s commitment to creating a safe, welcoming, respectful, inclusive and affirming environment for all individuals. This policy will enable the board to create and promote a vision among our students, staff and community that expects equity, inclusion and an affirmation of anti-racism

Ad Hoc Policy Prioritization Committee

(2020-2021)

Committee Chair:Trustee Ruth | Appointed Trustees: Chair Amaral, Trustee Haines

Terms of Reference: The committee shall determine a prioritization process for policies to be reviewed as a standing item at Committee of the Whole

Ad Hoc Trustee Honourarium Committee

(2020-2021)

Committee Chair:Chair Amaral | Appointed Trustees: Trustee Haines, Trustee Leech

Terms of Reference: The Chair will strike a committee at the beginning of the second
year of each Board’s term, at a minimum, to review trustee honorariums and the
committee shall bring recommendations to the Board on or before the regular Board
meeting in March of that year.

Ad Hoc Anti-Poverty Policy Committee

(2020-2021)

Committee Chair:Trustee Ste. Marie | Appointed Trustees: Vice-Chair Hampvent, Chair Amaral and Student Trustee Grunenberg

Terms of Reference: The committee will work to develop a policy that creates a lens to support decision making and prioritization of district initiatives to ensure that staff and students are not disproportionally impacted by poverty.

Ad Hoc Art In Schools Policy Committee

(2020-2021)

Committee Chair:Trustee Girard | Appointed Trustees: Trustee Haines, Trustee Ruth

Terms of Reference: To establish, develop, and implement a policy that confirm and supports the development of a policy that confirms the importance and benefits of art in our public buildings to support for all sites in our district to create spaces, inside and outside, for permanent and temporary art installations.

Operations Standing Committee

(2020-2021)

Committee Chair: Trustee Haines | Appointed Trustees: Trustee Leech, Trustee Ste. Marie, and Trustee Amaral

Terms of Reference: The Operations Standing Committee shall discuss, review and make recommendations on governance issues including the annual budget consultation and development; the long-range facilities plan and on facility use; personnel; sustainability; and transportation services. Local government land-use and planning referrals that are significant to board operations will be reviewed when community consultation is needed and timeframe for feedback permits. Trustees appointed to the committee will serve as members of the Joint Use Committee, unless otherwise appointed by the chair.

Committee of the Whole

(2020-2021)

Committee Chair: Chair Amaral | Appointed Trustees: All

Terms of Reference: The Committee of the Whole shall consider board orientation and evaluation; review existing policies and consider amendments or new policies to enhance the effectiveness of Board governance as a standing item; strategic planning and public consultation; appeals bylaw review and review school calendar and school growth plans each year. The Committee of the Whole shall act as the Audit Committee for the school district. The Committee of the Whole is also the forum where the Board as a whole may discuss emerging issues in the structure and planning of provincial education and educational organizations and authorities, e.g.: BCPSEA, BCSTA or Ministry of Education consultations or initiatives

Education Standing Committee

Committee Chair: Trustee Girard | Appointed Trustees: Trustee Hampvent, Trustee Ruth and Trustee Amaral

Terms of Reference: The Education Committee shall review and consider the governance of education issues including curriculum; programs; student assessment; and student achievement.

Regular Board Meetings (2019-2020):


Operations Standing Committee (2019-2020)

Committee Chair: Trustee Hampvent | Appointed Trustees:Trustee Haines, Vice-Chair Leech, and Chair Ruth

Terms of Reference: The Operations Standing Committee shall discuss, review and make recommendations on governance issues including the annual budget consultation and development; the long-range facilities plan and on facility use; personnel; sustainability; and transportation services. Local government land-use and planning referrals that are significant to board operations will be reviewed when community consultation is needed and timeframe for feedback permits. Trustees appointed to the committee will serve as members of the Joint Use Committee, unless otherwise appointed by the chair.

Committee of the Whole (2019-2020):

Committee Chair: Chair Ruth | Appointed Trustees: All

Terms of Reference: The Committee of the Whole shall consider board orientation and evaluation; review existing policies and consider amendments or new policies to enhance the effectiveness of Board governance as a standing item; strategic planning and public consultation; appeals bylaw review and review school calendar and school growth plans each year. The Committee of the Whole shall act as the Audit Committee for the school district. The Committee of the Whole is also the forum where the Board as a whole may discuss emerging issues in the structure and planning of provincial education and educational organizations and authorities, e.g.: BCPSEA, BCSTA or Ministry of Education consultations or initiatives

Education Standing Committee (2019-2020):

Committee Chair: Trustee Girard | Appointed Trustees:Trustee Amaral, Trustee Ste.Marie and Chair Ruth

Terms of Reference: The Education Committee shall review and consider the governance of education issues including curriculum; programs; student assessment; and student achievement.

Regular Board Meetings (2018-2019):

*Please note, the March meeting is scheduled a week early due to spring break.

Committee of the Whole (2018-2019):

The following committee meetings are open to the public. All meetings are scheduled at the School Board Office located at 494 South Fletcher Road in Gibsons, unless otherwise indicated.

Committee Chair: Pammila Ruth | Appointed Trustees: All

Terms of Reference:The Committee of the Whole shall consider board orientation and evaluation; review the Governance section of board policies and bylaws; strategic planning and public consultation; appeals bylaw review and review school calendar and school growth plans each year. The Committee of the Whole shall act as the Audit committee for the school district. The Committee of the Whole is also the forum where the Board as a whole may discuss emerging issues in the structure and planning of provincial education and educational organizations and authorities, e.g.: BCPSEA, BCSTA or Ministry of Education consultations or initiatives.

Operations Standing Committee (2018-2019):

Meeting schedule, packages and notes are available below:

Committee Chair: Trustee Hampvent | Appointed Trustees:Trustee Haines, Vice-Chair Leech, and Chair Ruth

Terms of Reference:The Operations Standing Committee shall discuss, review and make recommendations on governance issues including the annual budget consultation and development; the long-range facilities plan and policies on facility use; personnel; sustainability policies; and transportation services. Local government land-use and planning referrals will be reviewed when community consultation is needed and timeframe for feedback permits.

Education Standing Committee (2018-2019):

Meeting schedule, packages and notes are available below:

Committee Chair: Trustee Amaral | Appointed Trustees:Trustee Girard, Trustee Ste.Marie and Chair Ruth

Terms of Reference:The Education Committee shall review and consider the governance of education issues including curriculum; programs; education policy; student assessment; and student achievement.

Policy Standing Committee (2018-2019):

Meeting schedule, packages and notes are available below:

Committee Chair: Trustee Ste. Marie | Appointed Trustees:All trustees

Terms of Reference:The Policy Standing Committee shall review existing policies and consider amendments or new policies to enhance the effectiveness of Board governance.

Regular Board Meetings (2017-2018):

Committee of the Whole (2017-2018):

Operations Standing Committee (2017-2018):

Education Standing Committee (2017-2018):

Policy Committee (2017-2018):

Regular Board Meetings (2016-2017):

Committee of the Whole (2016-2017):

Operations Standing Committee (2016-2017):

Education Standing Committee (2016-2017):

Policy Committee (2016-2017):

Regular Board Meetings (2015-2016):

Committee of the Whole (2015-2016):

Operations Standing Committee (2015-2016):

Education Standing Committee (2015-2016):

Policy Standing Committee (2015-2016):

Regular Board Meetings (2014-2015):

Committee of the Whole (2014-2015):

Operations Standing Committee (2014-2015):

Education Standing Committee (2014-2015):

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